Every Saturday

Year round from 9am to 2pm
Castle Terrace, Edinburgh
Click here »

Search

Email Updates

Sign up to be a friend of the market and receive email updates.
Click here »

Essential Edinburgh
139 George Street
Edinburgh EH2 4JY

Tel: 0131 220 8580
Fax: 0131 226 2345

www.essentialedinburgh.co.uk

 
Criteria for Stallholders

Criteria for Stallholders

CRITERIA FOR EDINBURGH FARMERS’ MARKET IN CASTLE TERRACE

CRITERIA FOR PRODUCE SOLD

Primary produce

Primary produce that has been produced by farmers/growers is eligible to be sold on the stall units. Home Baking/Preserves are acceptable as primary produce as long as a main ingredient is produced on the producer’s farm/land.

Secondary produce

Products that are made within the premises of a producer from Scottish primary ingredients may be sold at the market on a guest basis to allow diversity of goods for the consumer.

Products that are bought in or sourced (tertiary retail) cannot be sold at the market.

Priority will be given to those producers based within the Lothian’s area and having an EH postcode. The requested food miles information refers to the distance the food has to travel to the market.

Stallholders should be members of Scottish Association of Farmers Markets.

FOOD ITEMS

All food item on sale must avoid the use of GMO’s, monosodium glutamate, hydrogenated fat, trans-fats and aspartame. Any E numbers must be declared. All fertilisers to be used should be biodegradable and should not bioaccumulate. Meat must be reared without growth hormones and/or anti-biotics.

ORGANIC PRODUCERS

All organic producers must display a certificate from one of the recognized governing bodies at each market attended.

AGREEMENT OF HIRE

The cost will be £60 + VAT for companies with lower value product and £85 + VAT for companies with higher value product this include meat and fish producers.

CANCELLATION CONDITION

If the stallholder does not cancel by midday on the Wednesday before the booked market then they will be charged the full rate of the stall. Special circumstances will be considered.

DISMISAL

EE reserve the right to dismiss any stallholder we choose with a minimum of two-weeks notice.

TRADING TIMES

Trading times will be from 9.00am to 2.00pm each Market Day.

TRADE STAND COVER

The trade stand is covered overhead with open sides all round. The integral tabletop will require covering. All stallholders must supply their own cover.

EXHIBITION SPACE

The venue will contain a maximum of 46 identical stands. The dimensions of the stands are 2.46 metres wide by 2.46metres deep, with an integral tabletop measuring 2.46 metres x 1.23 metres.

FOOD HYGIENE CERTIFICATE

We require the relevant principal stallholder to have obtained and produce a REHIS Elementary Food Hygiene Certificate. (copy required)

PRODUCE ON STALLS

The Environmental Health Officer has stressed that NO PRODUCE is laid directly on the pavement.

MANNING OF STALLS

Stalls must be manned at all times. The person manning the stall must be either the principal producer or a representative involved in the production process.

If a company reaches a ‘SOLD OUT’ position, notification must be left on the stall stating that they are ‘SOLD OUT’ along with the time that status was reached.

Stallholders should not leave before 1.30pm unless they have asked the organiser.

ELECTRICITY

For those stalls requiring electricity, the following plugs must be used.

240 volts, 16 amps, Blue coded

British Standard 4343

CEA rated plugs (European Standard)

Stallholders must have current PAT electrical stickers on all electrical equipment, (copy required).

CASH REGISTERS AND WEIGHING MACHINES

No power supply will be available for cash registers or weighing machines. I therefore ask that you make alternative arrangements.

WATER AND HANDWASHING FACILITIES

There will be shared hand washing units positioned throughout the market. Depending on the type of produce on sale, some stalls will have to have their own dedicated hand-washing facility.

LABELLING OF PRODUCTS

All food sold loose only has to be labelled with the name of the food. All other foods sold which are pre-packed at premises other than the final seller will require to be labelled with:

– Name of the food

– List of ingredients

– An appropriate ‘use by’ or ‘best before’ declaration

– Any special storage conditions or conditions of use

– Name of manufacturer or packer

Reference: can be made to the Food & Safety Act 1990 – Conditions for Food Vendors at Markets.

FOOD TASTINGS

Any stallholder wishing to do tastings should notify the organiser accordingly. If you are using a gas appliance for cooking then it needs a valid gas safety certificate (copy required) a copy must be sent with application.

CARRIER BAGS

Stallholders should ensure that they provide carrier bags which preferably biodegradeable.

LIQUOR LICENCE

Anyone selling alcohol is responsible for arranging their own liquor licence with the City of Edinburgh Council.

TRADING STANDARDS

Weights and measure requirements should also be adhered to.

CODE OF DRESS

It is recommended that stallholders selling food should wear white aprons.

BRANDING

The organiser will arrange a name sign for each stall. Details for this will be taken from your booking form.

SECURITY

We strongly recommend that you obtain a money belt or have your money in zipped pockets in order to keep your money safe.

INSURANCE

It is a requirement for all stallholders to possess both public and produce liability insurance. (Copy of summary required) it is also advisable to have adequate insurance to cover equipment (chillers, Display cases etc) as we accept NO responsibility for any damage occurring while on site.

FIRST AID

Stallholders should provide a clearly labeled first aid box with a supply of coloured waterproof dressings.

SMOKING

While manning the stalls, a ‘No Smoking‘ policy must be strictly adhered to.

SETTING UP

Access to the Market will be from 7.00am on market days. Stallholders should unload as quickly as possible to avoid congestion. Vehicles should then be moved to the appointed car parking area.

ALL vehicles must be removed from the trading area by 8.45am so we suggest you arrive no later than 8.15am to set up. Vehicles are not permitted onto the slabbed area above the car park.

REFUSE RESPONSIBILITIES

At the end of the day, stallholders will be responsible for ensuring that all refuse is bagged up. Stallholders are also responsible for leaving the area around their stall clean and tidy.