139 George Street
Edinburgh EH2 4JY
Tel: 0131 220 8580
Fax: 0131 226 2345
Criteria for Stallholders
CRITERIA FOR EDINBURGH FARMERS’ MARKET IN CASTLE TERRACE
CRITERIA FOR PRODUCE SOLD
Primary produce that has been produced by farmers/growers is eligible to be sold on the stall units. Home Baking/Preserves are acceptable as primary produce as long as a main ingredient is produced on the producer’s farm/land.
Products that are made within the premises of a producer from Scottish primary ingredients may be sold at the market on a guest basis to allow diversity of goods for the consumer.
Products that are bought in or sourced (tertiary retail) cannot be sold at the market.
Priority will be given to those producers based within the Lothian’s area and having an EH postcode. The requested food miles information refers to the distance the food has to travel to the market.
Stallholders should be members of Scottish Association of Farmers Markets.
All food item on sale must avoid the use of GMO’s, monosodium glutamate, hydrogenated fat, trans-fats and aspartame. Any E numbers must be declared. All fertilisers to be used should be biodegradable and should not bioaccumulate. Meat must be reared without growth hormones and/or anti-biotics.
All organic producers must display a certificate from one of the recognized governing bodies at each market attended.
AGREEMENT OF HIRE
The cost will be £60 + VAT for companies with lower value product and £85 + VAT for companies with higher value product this include meat and fish producers.
If the stallholder does not cancel by midday on the Wednesday before the booked market then they will be charged the full rate of the stall. Special circumstances will be considered.
EE reserve the right to dismiss any stallholder we choose with a minimum of two-weeks notice.
Trading times will be from 9.00am to 2.00pm each Market Day.
TRADE STAND COVER
The trade stand is covered overhead with open sides all round. The integral tabletop will require covering. All stallholders must supply their own cover.
The venue will contain a maximum of 46 identical stands. The dimensions of the stands are 2.46 metres wide by 2.46metres deep, with an integral tabletop measuring 2.46 metres x 1.23 metres.
FOOD HYGIENE CERTIFICATE
We require the relevant principal stallholder to have obtained and produce a REHIS Elementary Food Hygiene Certificate. (copy required)
PRODUCE ON STALLS
The Environmental Health Officer has stressed that NO PRODUCE is laid directly on the pavement.
MANNING OF STALLS
Stalls must be manned at all times. The person manning the stall must be either the principal producer or a representative involved in the production process.
If a company reaches a ‘SOLD OUT’ position, notification must be left on the stall stating that they are ‘SOLD OUT’ along with the time that status was reached.
Stallholders should not leave before 1.30pm unless they have asked the organiser.
For those stalls requiring electricity, the following plugs must be used.
240 volts, 16 amps, Blue coded
British Standard 4343
CEA rated plugs (European Standard)
Stallholders must have current PAT electrical stickers on all electrical equipment, (copy required).
CASH REGISTERS AND WEIGHING MACHINES
No power supply will be available for cash registers or weighing machines. I therefore ask that you make alternative arrangements.
WATER AND HANDWASHING FACILITIES
There will be shared hand washing units positioned throughout the market. Depending on the type of produce on sale, some stalls will have to have their own dedicated hand-washing facility.
LABELLING OF PRODUCTS
All food sold loose only has to be labelled with the name of the food. All other foods sold which are pre-packed at premises other than the final seller will require to be labelled with:
– Name of the food
– List of ingredients
– An appropriate ‘use by’ or ‘best before’ declaration
– Any special storage conditions or conditions of use
– Name of manufacturer or packer
Reference: can be made to the Food & Safety Act 1990 – Conditions for Food Vendors at Markets.
Any stallholder wishing to do tastings should notify the organiser accordingly. If you are using a gas appliance for cooking then it needs a valid gas safety certificate (copy required) a copy must be sent with application.
Stallholders should ensure that they provide carrier bags which preferably biodegradeable.
Anyone selling alcohol is responsible for arranging their own liquor licence with the City of Edinburgh Council.
Weights and measure requirements should also be adhered to.
CODE OF DRESS
It is recommended that stallholders selling food should wear white aprons.
The organiser will arrange a name sign for each stall. Details for this will be taken from your booking form.
We strongly recommend that you obtain a money belt or have your money in zipped pockets in order to keep your money safe.
It is a requirement for all stallholders to possess both public and produce liability insurance. (Copy of summary required) it is also advisable to have adequate insurance to cover equipment (chillers, Display cases etc) as we accept NO responsibility for any damage occurring while on site.
Stallholders should provide a clearly labeled first aid box with a supply of coloured waterproof dressings.
While manning the stalls, a ‘No Smoking‘ policy must be strictly adhered to.
Access to the Market will be from 7.00am on market days. Stallholders should unload as quickly as possible to avoid congestion. Vehicles should then be moved to the appointed car parking area.
ALL vehicles must be removed from the trading area by 8.45am so we suggest you arrive no later than 8.15am to set up. Vehicles are not permitted onto the slabbed area above the car park.
At the end of the day, stallholders will be responsible for ensuring that all refuse is bagged up. Stallholders are also responsible for leaving the area around their stall clean and tidy.